Reservation Procedures for Camp Whispering Pines and McFadden Cabin

Reservations

First dates for processing:

January 15 for a date in March, April, May, June, July.

May 15 for a date in August, September, October, November.

August 15 for a date in December, January, February.

(NOTE: Your troop must be registered for the fall in order to reserve a fall camping site.)

Campsites are often available after the initial processing dates. Contact camping@girlscoutssela.org for information on available spaces or click here for camping availablility.

  • Completed form and deposit required for reservation confirmation. (see Fees).
  • Online reservations are preferred.
  • PHONE RESERVATIONS ARE NOT ACCEPTED.
  • Secure service unit manager or Membership and Marketing Executive approval.
  • If reserving online, print a copy for approval. The site will be held pending approval signatures and deposit.
  • The outdoor leader must have completed appropriate training prior to approval. The trained outdoor leader must be identified on the reservation form.
  • Boys, tag-a-longs, etc. are discouraged and require special Council approval.
  • Service Unit encampments are always welcomed.
  • Individual troop camping may take place any time, except during special programs.
  • When multiple troops share a unit, each troop completes a camp reservation form. Troops may share an outdoor trained leader,but each troop must have a first aider.
  • The troop must be registered for the fall in order to reserve a site in the fall.

Physical Limitations

If a member of your troop has physical limitations, be sure to describe the needs and submit prior to the registration date.

Fees

The $20 deposit must accompany the Camping Reservation form if going overnight. The balance of the camp fee is due to the Council office four weeks prior to the camping event. If the camp fee is not in the Council office four weeks in advance, the troop will forfeit the reservation to a standby troop.

Refunds

The deposit is only refundable when there is no space available. The balance of the camp fee is refundable only if a standby troop uses the site. Requests for refunds must be made in writing to Girl Scout Council of Southeast Louisiana, P. O. Box 10800, New Orleans, LA 70181-0800. Full refunds are only given when the Council officially cancels camping on that date. If weather does not warrant a cancellation, no refunds will be given. Camp is not canceled due to rain or cold weather.

Sharing

To maximize the use of bed space, more than one troop may be placed in your unit to fill the site to the maximum capacity. If this is the case, the registrar will notify you who will be sharing the unit for contacts before the camping date. Facility fees will then be shared by both troops. It is highly recommended that troops contact one another prior to the weekend to make program arrangements, schedule cooking times, plan campfires, organize cleaning schedules, etc.

Make A Day of It!

A day-long outing is an important step in the outdoor progression for girls. A full day at Camp Whispering Pines can include: hikes; outdoor cooking; water activities; nature exploration; and evening campfires. At McFadden Cabin, the girls enjoy exploring nearby art exhibits, lagoons and ancient oak trees. All sites include: rakes, shovels, buckets, tables, benches, grills, and nearby water.